Workshops

WORKSHOP DAY IS WEDNESDAY, JULY 18, 2012 FROM 8:30 AM – 5:00 PM.

Please note: All of Wednesday’s workshops have an additional fee (except the free Workshop on Presentations)

*Programming Note
Workshop #1 is a full day of Pre-award Basics.
If you are looking for a ½ day of Pre-award Basics and a ½ day of Post-award Basics, check out ½ day morning workshop #s 2 (Pre Basics) and ½ day afternoon workshop # 8 (Post Basics)

WORKSHOP 1 *
Full Day Pre-Award Basics *

8:30 AM - 5:00 PM
WORKSHOP 2 *
Half Day Pre-Award Basics *

8:30 AM - 12:00 NOON
WORKSHOP 3
Contract Negotiation Skills for Research Administrators

8:30 AM - 12:00 NOON
WORKSHOP 4
Subawards/Subrecipient Monitoring: The Basics and Beyond

8:30 AM - 12:00 NOON

WORKSHOP 1
All Day, 8:30 AM - 5:00 PM

Full Day Pre-Award Basics *

Debbie Newton, Director of Preaward Services, University of Tulsa
Rebecca Hunsaker, Assistant Director for Research Administration, University of Maryland
Antoinette Lawson, Director, Office of Research Administration and Advancement, University of Maryland, College Park
Mary E. Schmiedel, Associate Dean for Research Administration and Director, Office of Sponsored Programs, Georgetown University

Program Level: Basic

The foundation of a sponsored project is the ideas conceived by principal investigators which are then further developed into competitive proposals for external support. As research administrators, we play a key supportive role in assisting principal investigators to navigate proposals through various stages in their development, review and submission to external sponsors. Further, research administrators are challenged with the ever changing rules and regulations governing proposal processing. In this workshop, we will explore the myriad of pre-award requirements surrounding proposals through the submission and award acceptance phases of sponsored projects life cycle. Also, in this workshop overview, we plan to highlight how to identify funding opportunities, explore the proposal preparation and submission processes, examine some key elements of award negotiation and acceptance, and introduce participants to various compliance areas. Key concepts will be applied through the use of case studies.

Learning Objectives:

Participants will be introduced to resources for identifying funding opportunities.
Participants will examine the various elements of a proposal.
Participants will explore proposal submissions through award negotiation and acceptance.
Participants will be introduced to various compliance areas pertinent to pre-award administration.

WORKSHOP 2
Half Day, 8:30 AM - 12:00 NOON

Half Day Pre-Award Basics *

Bruce Morgan, Assistant Vice Chancellor for Research Administration, University of California, Irvine
Dan Nordquist, Assistant Vice President/Director, Office of Grant and Research Development, Washington State University

This half-day workshop will provide an overview of the Pre-Award segment of the Sponsored Project Lifecycle and will introduce participants to key issues, challenges, processes and regulations associated with the identification of funding opportunities; proposal development and budgeting; review, approval, submission of proposals; the peer review process; and review, negotiation, acceptance and set-up of awards. In addition, we will discuss the roles and responsibilities of those involved in pre-award activities and transactions.

Learning Objectives:

Participants will be able to explain the activities and transactions that commonly take place during the Pre-award segment of the Sponsored Project Lifecycle.
Participants will be able to describe the responsibilities associated with the key roles held by individuals and offices engaged in Pre-award activities and transactions.
Participants will be able to explain the basic elements of a project budget and the difference between allowable v. unallowable costs and direct v. facilities and administrative costs.
Participants will be able to explain in general terms how awards are reviewed, negotiated, accepted and set-up at universities and research institutions.

WORKSHOP 3
Half Day, 8:30 AM - 12:00 NOON

Contract Negotiation Skills for Research Administrators

David Mayo, Director, Sponsored Research, California Institute of Technology

Program Level: Basic

This workshop is intended to help research administrators become stronger award negotiators. We will discuss how to plan for a negotiation, how to set a professional tone and approach, and how to broach troublesome or sensitive issues. We will use case studies to demonstrate common pitfalls one can encounter in award negotiation as well as strategies for overcoming them. We will provide tools and tips to help facilitate award negotiation.

Learning Objectives:

Participants will be able to identify the key issues of a negotiation.
Participants will be able to identify common pitfalls encountered in award negotiation.
Participants will be able to describe successful strategies for overcoming common obstacles in award negotiation.
Participants will be able to explain how to plan for a negotiation, how to set a professional tone and approach, and how to broach troublesome or sensitive issues.

WORKSHOP 4
Half Day, 8:30 AM - 12:00 NOON

Subawards/Subrecipient Monitoring: The Basics and Beyond

Michiko Pane, Director, Pre-Award Operations & SeRA, Stanford University
Csilla Csaplar, Senior Contract & Grant Officer, Stanford University

Program Level: Basic

This workshop will explore the full cycle of subawards and subrecipient monitoring, a complex, shared responsibility that begins at the time of proposal development and extends throughout the life of the subaward. The workshop will focus on sharing tips, strategies and practical guidance, and is designed to introduce the topic to newcomers, as well as provide comprehensive tools to more experienced research administrators. Through discussions, case studies and exercises, participants will work through implementation strategies, approaches and solutions in areas of pre-award risk analysis, as well as post-award monitoring.

Learning Objectives:

Recognizing subaward characteristics.
Understand subrecipient monitoring responsibilities.
Strategies for addressing day-to-day monitoring issues.
Strategies for addressing central monitoring responsibilities.

WORKSHOP 5
Export Controls The Basics and Beyond

8:30 AM - 12:00 NOON
WORKSHOP 6
OMB Circulars: How They Work and Why You Care

8:30 AM - 12:00 NOON
WORKSHOP 7
Successfully Negotiating and Managing an Industry-Sponsored Portfolio

8:30 AM - 12:00 NOON
WORKSHOP 8 *
Half Day Post Award Basics *

1:30 – 5:00 PM

WORKSHOP 5
Half Day, 8:30 AM - 12:00 NOON

Export Controls The Basics and Beyond

Kay Ellis, Export Control Officer, Office of Responsible Conduct of Research, University of Arizona
Adilia Koch, Director of Export Compliance, California Institute of Technology

Program Level: Basic to Intermediate

Introduction to the basic concepts associated with export controls and university research activities to help keep your faculty and researchers out of trouble! Learn about basic export terms and common myths, know what regulations are involved that impact university research, determine what is subject to the regulations and what is not, and get the basics on how to manage export control issues on your campus. This workshop will also go beyond the basics and cover the review of proposals and awards for export control issues; how to determine if a license is needed; explain the most common types of export licenses and how to protect export controlled projects; and discuss the export control ramifications of travel and research conducted outside the U.S. Resources and examples will be provided.

Learning Objectives:

Participants will learn the common regulatory terms and concepts pertaining to export controls.
Participants will develop familiarity with the organization and content of the export control regulations.
Participants will learn to identify "red flags" that may indicate the need for additional export assessment for a particular grant, contract, or proposed activity.
Participants will better understand the impact export control regulations have on research activities at colleges and universities.
Participants will learn about the different types of export licenses and agreements and the steps to take if a license is needed.
Participants will learn how to protect export controlled projects.
Participants will understand how to use some of the most common license exceptions and exemptions related to research and travel outside the U.S.

WORKSHOP 6
Half Day, 8:30 AM - 12:00 NOON

OMB Circulars: How They Work and Why You Care

Kim Moreland, Associate Vice Chancellor for Research Administration, University of Wisconsin-Madison
Cindy Hope, Assistant Vice President for Research, The University of Alabama

The OMB Circulars – A-21, A-110, and A-133 – provide the foundation for all our activities with the Federal government. They are the principles for managing sponsored projects and for the policies and practices of Federal sponsors and our own institutions. We often refer to the circulars in discussions about allowability and allocability. Secretly, we just hope we’ve picked the right circular to make our point. Often, our question is simply, “How can I find that part that tells me why I can or cannot do what I want”? This workshop will focus on common problems and then identify the relevant principles and their locations in the circulars. The discussion will focus on questions such as, “Can I put that in the budget?” and “Can I pay for that with grant funds”? The workshop will combine a modern approach to the circulars with sensible ideas like understanding the question, knowing the subject matter, and making a reasonable analysis of the issues. Participants can expect to leave with a guide to finding the answers to everyday questions by exploring the OMB circulars.

Learning Objectives:After completing the workshop, participants will be able to

Identify common topics and issues regulated by the OMB Circulars.
Describe useful approaches to researching questions that have answers originating in the Circulars.
Explain the relationship of the Circulars to sponsor and institutional policies and procedures.

WORKSHOP 7
Half Day, 8:30 AM - 12:00 NOON

Successfully Negotiating and Managing an Industry-Sponsored Portfolio

Dave Richardson, Associate Vice President for Research Director of Sponsored Programs, The University of Pennsylvania

This workshop will focus on building collaborative and sustainable partnerships with industry sponsors. As federal funding opportunities continue to diminish, sponsored research support from industry will escalate. Negotiating and managing an industry-sponsored portfolio challenges even the most successful research institutions. This workshop will share successful industry agreement templates, best practices, and lessons learned in building a collaborative and sustainable industry-sponsored portfolio.

Learning Objectives:

Fundamental understanding of the issues involved with the negotiation and management of an industry sponsored portfolio.
Describe useful approaches to researching questions that have answers originating in the Circulars.
Knowledge of federal regulations and guidelines related to university-industry collaborations.

WORKSHOP 8 *
Half Day, 1:30 - 5:00 PM

Half Day Post Award Basics *

Pat Hawk, Director, Office of Sponsored Programs, Oregon State University
Michelle Vazin, Director, Grants Management, Office of Contract and Grant Accounting, Vanderbilt University

Program Level: Basic

Developing and submitting proposals are important building blocks, but award acceptance, management and closeouts are also vital building blocks in successfully supporting our researchers. This workshop will focus on what is typically called the post-award, or financial and administrative management aspects of research administration. The workshop will also cover closeout and audit considerations and a very brief discussion of how F&A rates are calculated/derived.

Learning Objectives:

Participants will gain an understanding of the importance of roles and responsibilities.
Participants will gain an understanding of costing principles from a post-award perspective.
Participants will gain an understanding of key issues in award management.

WORKSHOP 9
Collaboration and Research Administration at PUI's

1:30 - 5:00 PM
WORKSHOP 10
Department Administrator's Bootcamp

1:30 - 5:00 PM
WORKSHOP 11
Troublesome Terms from Non-Profits, Foundation and Industry

1:30 - 5:00 PM
WORKSHOP 12 - FREE
Effective Presentations (FREE)

1:30 - 5:00 PM

WORKSHOP 9
Half Day, 1:30 - 5:00 PM

Collaboration and Research Administration at PUI's

Robert Holm, Assistant Director of Sponsored Programs Education, Auburn University (formerly Butler University)
Carolyn Elliott-Farino, Director, Grants and Contracts Administration, Kennesaw State University
Pamela Napier, Director, Office of Sponsored Programs, Agnes Scott College

Program Level: Intermediate

This highly interactive workshop will address the amount of knowledge needed by research administrators at PUI’s to successfully fulfill their responsibilities and how collaboration may help to share the load and make this seemingly overwhelming responsibility less daunting. This workshop will help those at PUI’s understand the myriad regulations and requirements needed to administer a centralized research office and how sharing questions with other research administrators may not only help the questioner but the answerer as well. We will focus on strategies for keeping our institutions compliant and many of the “hot topics” near and dear to the hearts of administrators at Predominately Undergraduate Institutions across the country. Be prepared to join in the discussion and bond with your fellow PUI-ers.

Learning Objectives: Participants will be able to

Articulate the specific knowledge, skills, and abilities needed to function effectively at a PUI.
Rank order responsibilities for the smaller office.
Enumerate at least three sources of training materials and support for research administrators at PUI’s.
Learn how to establish collaborative relationships with other research administrators.

WORKSHOP 10
Half Day, 1:30 - 5:00 PM

Department Administrator's Bootcamp

Samantha Westcott, Manager, Sponsored Projects Team, The Saban Research Institute, Children's Hospital, Los Angeles

Program Level: Overview

A successful Departmental Research Administrator needs to have the skills, knowledge, and abilities to manage the many demands of pre-award administration. Furthermore, the administrator must know the effects of successful Preaward management for Postaward administration no matter who manages the award. This workshop will go through some of the skills, knowledge and abilities for the Departmental Research Administrator focusing on the Preaward process with the focus on the implications on Postaward as well as the successful management of workload in an environment of multiple demands and interruptions.

WORKSHOP 11
Half Day, 1:30 - 5:00 PM

Troublesome Terms from Non-Profits, Foundation and Industry

Marjorie Forster, Assistant Vice President, Research and Global Health Initiatives, University of Maryland Baltimore
M. Jeremy Trybulski, Consultant

Program Level: Intermediate

Troublesome terms and conditions are no longer limited to industry contracts and Federal contracts. While many of the challenging issues have been the same over time, troublesome terms are now routinely showing up in non-profit and foundation awards as well. Old issues like confidentiality, publication, intellectual property, licensing, liability, insurance and indemnification join new issues. This workshop will address all these issues for non-profit, foundation and industry sponsors and will examine new trends, such as more industry-like terms coming from non-profit and foundation sponsors. In this session, participants will be provided with real examples of contract clauses and case studies to help understand how to cope with these difficult terms. Participants will be encouraged to apply the knowledge learned through live discussion and interaction throughout the presentation.

Learning Objectives:

Participants will learn what the issues are and how to identify them.
Participants will learn what kinds of consequences may result from accepting the troublesome terms for both the investigator and the institution.
Participants will learn suggested alternative terms and conditions for minimizing or eliminating the impact of the troublesome terms.

Prerequisites: Previous work experience with non-profit, foundation or industry contracts and grants.

WORKSHOP 12 - FREE
Half Day, 1:30 - 5:00 PM

Effective Presentations (FREE)

Judy Fredenberg, Director, Research and Sponsored Programs, University of Montana

Program Level: Overview

Do you ever get a crick in your neck from turning to read your slides to the audience? Do people get fidgety or even nod off when you’re presenting? Are your Q&A sessions met with deadly silence? This workshop is designed to help you avoid these problems by giving you the tools you need to develop engaging, content-rich, audience-specific presentations that your thankful attendees will applaud (really!). During the course of the year, NCURA members are called upon to be workshop faculty, moderators, panelists, trainers, and discussion leaders at regional meetings, PRA, FRA, and the national meeting. Each meeting or conference offers many opportunities for members to share their knowledge and viewpoints. Yet, the talents required to be successful research administrators often do not include adult-specific training techniques. As a result, we may need to develop our presentation and communication skills. This workshop is a how to designed to help participants think about effectively delivering presentations to adults. Additionally, NCURA members often present with each other. Building a presentation with another person, or three or four people, is a craft of its own, particularly if the presenters are not from the same institution – or time zone. This workshop will guide you through the types of NCURA presentations and the varying roles and duties involved in building those presentations.

Learning Objectives: Attendees will learn presentation and training techniques tailored to adult learning and tidbits for presenting in various NCURA venues.

WORKSHOP 13
Compliance: IRB/IACUC/IBC/Integrity

1:30 - 5:00 PM

WORKSHOP 13
Half Day 1:30 - 5:00 PM

Compliance: IRB/IACUC/IBC/Integrity

Angela Wishon, Vice President for Research Administration, The University of Texas Southwestern Medical

Program Level: Intermediate

"In recent years, the complexity of the regulatory framework governing research conducted by principal investigations at research institutions has been increasing. While research teams and institutions support and promote ethical and responsible research, understanding all the requirements can be daunting. In response, many institutions have implemented comprehensive programs, training and added positions to handle the area of “research compliance. This session will provide an overview of several areas that comprise the research compliance area with which any research administrator, whether in central administration or a department, should be acquainted. The session will cover:

IRB requirements for the protection of human subjects' rights and welfare.
IACUC requirements for the care and use of animals.
IBC requirements for the of biological safety, including recombinant DNA and select agents, in research.
Research integrity and misconduct, including the Responsible Conduct of Research.

Learning Objectives: Participants will learn about requirements for human subject protections. Participants will learn about requirements for the care and use of laboratory animals. Participants will learn about requirements for biological safety. Participants will learn research integrity and Responsible Conduct of Research (RCR).

Prerequisites: This workshop is designed for individuals who have had at least a few years of experience in the pre- award realm of research administration at either a central or departmental office.

Workshops

WORKSHOP 1All Day, 8:30 AM - 5:00 PM

Full Day Pre-Award Basics *

WORKSHOP 2Half Day, 8:30 AM - 12:00 NOON

Half Day Pre-Award Basics *

WORKSHOP 3Half Day, 8:30 AM - 12:00 NOON