Central Sponsored Programs Review

Standards for Effective Sponsored Programs Operations

The NCURA Standards represent institutional baselines that provide a supportive environment for the conduct of extramurally funded activities.  They guarantee your operation is assessed against a consistent set of features applied to all institutions. Unlike an audit, the totality of a sponsored programs operation is assessed. While recognizing that institutions differ in organizational structure and institutional priorities, these Standards reflect how the institution integrates the sponsored programs enterprise with its institutional goals and expectations and operationalizes effective sponsored programs administration. 

 

Institutional Commitments 
I. STANDARD for Institutional and Research Administration Planning.
II. STANDARD for Research Administration Organization. 

(the full Standards include descriptions of each area; request a copy)

The institution has identified offices and structures that support the overall administration of the research enterprise and, in particular, the management of externally sponsored programs. The institution has defined roles, relationships and authority between offices where institutional functions in different arms of the institution may overlap with research administration. Effective operational processes exist between sponsored program activities and business functions. As appropriate to the organizational structure, senior research leadership is represented in key academic and institutional groups. Where sufficient research volume and activity warrant, the institution has addressed school, college, department, or center needs for the research administration infrastructure that resides in those units.

This Standard is accompanied by eight features used by the Peer Reviewers in their assessment.
III. STANDARD for Research Administration Staffing. 
IV. STANDARD for Research Administration Resources. 

Institutional Communications
V. STANDARD for Institutional Communications. 

Research Administration Policy Development

VI. STANDARD for Research Administration Policy Development. 

Program of Education About Sponsored Programs
VII. STANDARD for the Program of Education About Sponsored Programs. 

Assessment and Institutional Preparedness
VIII. STANDARD for Risk Assessment. 
IX. STANDARD for Institutional Preparedness for Research Disasters or Media Exposure. 


Information Management
X. STANDARD for Information Systems Supporting Research Administration. 
XI. STANDARD for Institutional Management of Research Administration Data. 
XII. STANDARD for Research Administration Data Accessible to Constituents. 


Institutional Affiliations and Relationships
XIII. STANDARD for Research Affiliations with Other Organizations. 
XIV. STANDARD for Research Affiliations with Non-Employed Individuals.

 
Sponsored Program Operations: Funding and Proposal Services
XV. STANDARD for Funding Resources. 
XVI. STANDARD for Proposal Assistance. 


Sponsored Program Operations: Proposal Review and Submission
XVII. STANDARD for Proposal Review. 
(the full Standards include descriptions of each area; request a copy)

The institution has a consistent approach for reviewing and processing proposals that is in compliance with institutional and sponsor guidelines and requirements. The roles and responsibilities associated with the proposal review and submission activities are clear.  Appropriate management systems are in place and the proposal review process interfaces smoothly with regulatory process/systems and the systems/processes for accepting and managing any subsequent awards. 

This Standard is accompanied by sixteen features used by the Peer Reviewers in their assessment.

XVIII. STANDARD for Proposal Submission. 

Subawards 
XIX. STANDARD for Subawards

Sponsored Program Operations: Award Acceptance and Initiation 
XX. STANDARD for Award Review and Negotiation. 
XXI. STANDARD for Award Acceptance. 
XXII. STANDARD for Award Activation and Notification. 

Sponsored Program Operations: Award Management 
XXIII. STANDARD for Fiscal Management. 
(the full Standards include descriptions of each area; request a copy)

The institution’s control environment provides reasonable assurance regarding the effectiveness and efficiency of operations; reliability of financial reporting, and compliance with applicable laws and regulations.  The institution maintains internal controls through processes, systems, and tools to ensure compliance with institutional and sponsor guidelines and requirements.  Fiscal data is readily available through published reports, queries, or integrated systems for transaction processing, review and tracking of activities and reporting. 

This Standard is accompanied by ten features used by the Peer Reviewers in their assessment.

XXIV. STANDARD for Administrative Management. 

Institutional Integration of Obligations Made with Sponsored Programs Activities

XXV. STANDARD for Institutional Integration of Obligations Made with Sponsored Programs Activities. 

Request your copy of the Standards for Effective Central-Level Sponsored Operations by contacting us at peerreview@ncura.edu  or via telephone at (503) 364-1847.