Tricia Callahan


Number of Years in Research Administration: 19

Institutions:  Colorado State University, University of Louisville, Western Kentucky University, Miami University


Tricia Callahan is the Senior Research Education & Information Officer at Colorado State University. She previously served as the Director for Proposal Development at Miami University in Oxford, OH.  In this position, she oversaw all grant-related training activities, pre- and post-award, for the faculty, staff, and students at her institution.  Additionally, Tricia oversaw the pre-award process including proposal preparation, budget development, and proposal submission.  She also developed and reviewed incoming and outgoing contracts for agency, state, and institutional compliance.  Post-award, Tricia was responsible for award negotiation and subaward document preparation and oversight.  She was one of three authorized signatories on her campus for awards, subawards, and contracts, and assists in developing and implementing university policy as it relates to sponsored research.  


Prior to coming to Miami University, an emerging research institution, Tricia was the Assistant Director in the Sponsored Programs Office at Western Kentucky University (WKU) in Bowling Green, KY.  At WKU, a predominately undergraduate institution, Tricia was responsible for working with faculty and staff to develop their proposals and budgets, conducting funding searches on behalf of faculty and staff, preparing and leading proposal-development workshops, assisting in multi-investigator, multi-agency projects and center grants, communicating with external sponsors on funding guidelines, keeping abreast of the latest in electronic research administration, and representing the office on university and community committees.  She also oversaw the internal programs for seed funding at WKU, managing their pre- and post-award activities.


Over the course of her research administration career, Tricia has worked extensively with faculty, staff, and senior leadership on grant administration, developing practices and programs to keep her institutions abreast of policy changes that impact research administration.  Additionally, she has focused on improving internal efficiencies and streamlining practices in research administration for her institutions, such as assisting in a university-wide software implementation for system-to-system proposal routing, submission, and reporting.


Tricia has been an active member of NCURA since 1999, just one year after beginning her career in research administration at the University of Louisville.  Since that time she has regularly served as a presenter and co-presenter on nearly a hundred workshops and concurrent sessions at regional, national, and international levels. Additionally, Tricia has led numerous discussion groups and has served on the regional board and dozens of program committees for regional and national NCURA conferences. In 2004, Tricia took part of the second annual Leadership Development Institute, sponsored by NCURA and is is a 2016 graduate of the NCURA Executive Leadership Program (ELP).  


In addition to serving as a NCURA peer reviewer, Tricia is part of the NCURA faculty who teach on the fundamentals of research administration, both domestically and abroad.  She is a recipient of a 2015 NCURA Global Fellowship to the University of Luxembourg and served as a Eurasia Foundation Special Exchange Participant to Russia in 2016.  Currently Tricia is the leadership chapter editor of NCURA’s “Sponsored Research Administration: A Guide to Effective Strategies and Recommended Practices.”


Tricia received her M.A. in Psychology from the University of Louisville in 1991 and became a Certified Research Administrator (CRA) in 2015.

NCURA Peer Program engagements are priced as a flat fee, scaled to the sponsored programs total active award dollars in the last fiscal year, regardless of type of Peer Program engagement.